Early registration is very important.
The hotels that we use to dance in give us a
number of rooms that we must fill in order that we use their ballrooms
for our dancing. Early registration makes the sponsor hotel treat our
program with more respect and often allows us to upgrade your experience
with small amenities that we may otherwise not receive. It makes it easier
for us to negotiate to get the air on earlier, keep it on longer, and not
shut it off till we leave at night.
Early registrations helps the planners to make sure that they have
sufficient dance space for each level. None of us want to be in an
overcrowded hall. The cost of pre-registration is very small, and
I don't think anyone has ever lost any money when pre-registered for any
of our dances. If you are unable to attend the dance, your registration
can be rolled over to next year.
Stay at the Convention Hotel:
When a hotel signs a contract with a group for the use of the hotel
ballroom space, they estimate how much income they will receive from
the sleeping rooms and other activities that the attendees will participate
in like the bar, restaurants and any other amenities that the attendees will
be spending money on. We are given a cut off date. If we do not fill our
required rooms before the cut off date the hotel can stop taking our
discounted priced rooms and charge the regular rate and then back charge
the dance for the rooms not used. By filling our room quota ahead of the
cutoff date we keep the cost of the convention down.
Buy the Recordings:
When you purchase AACE recordings
from Keith Rubow, part of the income is divided among the callers giving
them a small bonus for their performance at the dance and their hard work in
preparing material for the Convention.
Order AACE flyers from Pam
and take them to all the advanced and challenge dances and weekends you attend.
If you take flyers to events and tell dancers what a good time you had at
the AACE Convention, then more dancers will come. More dancers always
increases the enthusiasm level of both dancers and callers.
Offer to Help Next Year:
There are several jobs that need to be done after the unloading and setup
of the equipment.
One job is to operate the computers in the dance
halls. The more experienced operators we have, the easier it is for all.
The computers make the dancing better and it is a hard job for one dancer
to do for a weekend. So please volunteer some time and help keep this part of
the program running smoothly.
Rotation Program Documentation
Another job is to run the singles rotation. Each hall is said to have a singles
rotation. We need both dancers and people to handle the rotation. If you
are a dancer and your partner needs a rest, sign up for the rotation.
If one of you wants to skip a session, let the other sign up as a single
for that time. We offer this rotation to allow single dancers to share
in our activity. Please allow your partner to help out if only for a tip.
Volunteer as Wagon Master:
As self sufficient as the campers are, it is still sometimes a chore to
get 10 campers to align properly, get the amenities shared, and assure
all have a pleasant experience. If you are a camper, offer to take your
turn to meet with the facilities personnel and see what their parameters
are for our use of their space for camping.
Add a Link to your Web Site:
If you have a square dance web site, please add a link to the AACE
convention. For example,
<A HREF="https://www.ceder.net/aace/" TARGET="_top">Academy
for Advanced and Challenge Enthusiasts (AACE)</A>